Scheduling Facility Use
The Church Office “Master” Calendar, which is like an addendum to the Bible for those responsible for the building on a day-to-day basis, lists events as Building Use Request forms are received, allowing us to make sure rooms are ready to use, that you have heat/air, and are set up as needed for those events.
The Trustees have determined that building use requests must be made, using a “Building Use Request” form available on the “Forms” page of this website, on the table outside the Church office, or in the Church Office. The forms should be submitted to the Church Office at least two weeks prior to your event.
Due to other obvious issues, the programmable thermostats in most rooms are “locked” to limit access and they need to be programmed for events. This is a simple process, and one we’re happy to do; however, we do need to know about the event; and have time to program the thermostat accordingly.
Also, please have a responsible person from your group check the outer doors, lights (i.e., bathrooms and other rooms used) before leaving the building to make sure all is secure.
Housekeeping and Maintenance - What does this mean to me?
If you can’t decide if you should fill out a form, or don’t think you need to do so since it’s obviously a regular event, just call or e-mail the Church Office and we’ll let you know or help in any way we can.
This includes outside groups – whether non-profit or paying a fee (i.e., recitals, baby showers, etc.) – as well as internal PUCC groups (i.e., book club, meetings other than regularly scheduled Board, Committee or Church Council meeting) not routinely held.
What are the consequences if I don’t fill out a form, or forget to fill out a form?
The building will not be “set up” as needed and the space you need may be in use by another group; space is not guaranteed until a form is received and processed by the Church Office.